- Preamble
- Note on responsible authority
- What rights do you have regarding your data?
- Data privacy summary
- Hosting
- Information on data transfer to the USA and other third countries
- Data collection on this website
- Analysis tool
- Plugins an tools
- Applicant data
- Data security
- Changes to the privacy policy
1. Preamble
The operators of these sites take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection declaration. In the following, we inform you about the collection of personal data when using our website. If you have any further questions regarding the handling of your personal data, please do not hesitate to contact our data protection officer.
2. Note on the responsible authority
The responsible body is the natural or legal person who alone or jointly with others decides on the purposes and means of the processing of personal data (e.g. names, e-mail addresses or similar).
kühn & weyh Software GmbH and satz & medien are joint responsible parties for data processing within the scope of this website within the meaning of the Data Protection Regulation (DSGVO/GDPR):
kühn & weyh Software GmbH
Linnéstraße 1–3
79110 Freiburg
Germany
Telefon: +49 761/8852-0
Fax: 0761/8852-666
satz & medien
Linnéstraße 1–3
79110 Freiburg
Telefon: +49 761/8852-0
Fax: +49 761/8852-666
If you have any questions about data protection, please contact our data protection officer:
Personal/Confidental
Frau Lisa Rehkugler
intersoft consulting services AG
Beim Strohhause 17
20097 Hamburg
Germany
3. What rights do you have regarding your data?
You have the right at any time to request information about whether personal data concerning you is being processed; if this is the case, you have a right to information about this personal data and to the information listed in detail in Art 15 GDPR, including the origin of the data, the recipients and the processing purposes of your stored personal data. You also have a right to request the rectification (Art. 16 GDPR) or erasure (Art. 17 GDPR) of this data. In addition, you have the right to request the restriction of processing (Art. 18 GDPR) of your personal data under certain circumstances. Furthermore, you have the right to data portability (Art. 20 GDPR) under the legal conditions. In addition, you are entitled to lodge a complaint with the competent supervisory authority.
If you have given your consent to data processing, you may revoke this consent for the future at any time under the legal conditions.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another responsible party, this will only be done insofar as it is technically feasible.
For this purpose, as well as for further questions on the subject of data protection, you can contact us at any time at the above-mentioned e-mail.
In the event of violations of the GDPR, the data subjects shall have a right of appeal to a supervisory authority, in particular in the Member State of their habitual residence, their place of work or the place of the alleged violation. The right of appeal is without prejudice to other administrative or judicial remedies (Art. 77 GDPR).
The supervisory authority responsible for us is:
The State Commissioner for Data Protection and Freedom of Information of Baden-Württemberg.
Lautenschlagerstraße 20
70173 Stuttgart
Germany
4. Data privacy summary
General information
The following notices provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. For detailed information on data protection, please refer to our privacy policy listed below this text.
Data collection on this website
When you use this website, various personal data are collected. Personal data is data that can be used to identify you personally. This Privacy Policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
We would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.
Storage period
Unless a more specific storage period has been stated within this privacy policy, your personal data will remain with us until the purpose for processing the data no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the data will be deleted once these reasons no longer apply.
General information on the legal basis for data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6 (1) lit. a GDPR. If you have consented to the storage of cookies or to the access to information in your terminal device (e.g. via device fingerprinting), the data processing is additionally based on Section 25 (1) TDDDG. The consent can be revoked at any time. If your data is required for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b GDPR. Furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of Art. 6 para. 1 lit. c GDPR. Furthermore, data processing may be carried out on the basis of our legitimate interest pursuant to Art. 6 (1) lit. f GDPR, whereby a balancing of your interests worthy of protection and our legitimate interests is always carried out. Information about the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.
Revocation of your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR).
We use cookies for marketing purposes in order to address our users with interest-based advertising. In addition, we use the cookies to limit the likelihood of an advertisement being played and to measure the effectiveness of our advertising measures. The legal basis for this is Art. 6 (1) a and f GDPR. For the purposes pursued with the data processing, there is the legitimate interest of direct marketing. You have the right to object to the processing of your data for the purpose of such advertising at any time. For this purpose, we provide you with opt-out options of the respective services below. Alternatively, you can prevent the setting of cookies in your browser settings.
5. Hosting
External hosting
This website is hosted by an external service provider (hoster). The personal data collected on this website is stored on the hoster’s servers. This may include, but is not limited to, IP addresses, contact requests, meta and communication data, contract data, contact details, names, website accesses and other data generated via a website.
The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 para. 1 lit. f GDPR). Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) as defined by the TDDDG. The consent can be revoked at any time.
Our hoster will only process your data to the extent necessary to fulfill its service obligations and follow our instructions regarding this data.
We use the following hoster:
bitplex GmbH
Olper Str. 33
51491 Overath
Germany
6. Note on data transfer to the USA and other third countries.
External service providers will only receive your data if this is necessary to process your order. In these cases, however, the scope of the transmitted data is limited to the necessary minimum. Insofar as our service providers process your personal data on our behalf, we ensure within the framework of order processing pursuant to Art. 28 GDPR that they comply with the provisions of the data protection laws in the same manner. Please also note the data protection notices of the respective providers. The respective service provider is responsible for the content of third-party services, whereby we check the services for compliance with the legal requirements within the scope of reasonableness.
We attach importance to processing your data within the EU / EEA. A transfer of data to the USA and other third countries is not intended.
7. Data collection on this website
Cookies
This website uses so-called “cookies”. Cookies are small text files that are stored on your computer when you call up our website and enable your browser to be reassigned. They do not cause any damage to your terminal device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your end device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or until they are automatically deleted by your web browser.
In some cases, cookies from third-party companies may also be stored on your terminal device when you enter our site (third-party cookies). These enable us or you to use certain services of the third-party company (e.g. cookies for processing payment services).
Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies are used to evaluate user behavior or display advertising.
Cookies that are necessary to carry out the electronic communication process, to provide certain functions you have requested or to optimize the website (e.g. cookies to measure web audience) (necessary cookies) are stored on the basis of Art. 6 (1) lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, processing is carried out exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG); consent can be revoked at any time.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If you disable cookies, the functionality of this website may be limited.
Consent with Borlabs Cookie
Our website uses Borlabs Cookie consent technology to obtain your consent to store certain cookies in your browser or to use certain technologies, and to document this consent in a privacy-compliant manner. The provider of this technology is Borlabs – Benjamin A. Bornschein, Rübenkamp 32, 22305 Hamburg (hereinafter Borlabs).
When you access our website, a Borlabs cookie is stored in your browser, in which the consents you have given or the revocation of these consents are stored. This data is not shared with the Borlabs cookie provider.
The collected data will be stored until you request us to delete it or until you delete the Borlabs cookie yourself or until the purpose for storing the data no longer applies. Mandatory legal retention periods remain unaffected. Details on the data processing of Borlabs Cookie can be found at https://borlabs.io/kb/what-information-does-borlabs-cookie-store/.
Borlabs Cookie Consent Technology is used to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6 para. 1 lit. c GDPR.
Server log files
During the mere informational use of the website, i.e. if you do not register or otherwise transmit information to us (e.g. via a contact form), we automatically collect and store technical information in so-called server log files, which your browser automatically transmits to us. These are:
- browser type and browser version & language settings
- the operating system used to visit our website
- the amount of data retrieved
- the URL of the (sub)page that you call up on the website
- the URL of the previously visited website (referrer URL)
- host name of the accessing computer
- date and time of the server request
- the current IP address of the terminal device with which you are visiting our website
- the Internet service provider of the accessing system
This data is collected automatically and is technically necessary to display our website to you and to ensure stability and security. We (and our service provider) are regularly unaware of who is behind an IP address. We do not combine the data listed above with other data.
The legal basis is Art. 6 para. 1 p. 1 lit. f GDPR. Since the collection of data for the provision of the website and the storage in log files are absolutely necessary for the operation of the website and to protect against misuse, our legitimate interest in data processing prevails at this point.
Contact form
If you send us inquiries via the contact form, your data from the inquiry form including the contact data you provided there will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent.
The processing of this data is based on Art. 6 (1) lit. b GDPR, if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of the requests addressed to us (Art. 6 (1) (f) GDPR).
The data you enter in the contact form will remain with us until you request us to delete it or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). When the account is deleted, all personal data that is not subject to a legal obligation to retain data or Article 17 (3) GDPR will be deleted.
kwconnect
You have the option to register for our customer and partner portal “kwconnect” via our website. As part of the registration process, we collect and store the following data from you:
- First name
- Last name
- Business E-Mail (user name)
- Password
We use the so-called double opt-in procedure for registration, i.e. your registration is only completed once you have confirmed your registration by clicking on the link contained in a confirmation e-mail sent to you for this purpose. If you do not confirm your registration, it will be automatically deleted from our database. After successful registration you will receive a personal, password-protected access and will be able to view and manage your stored data. Registration is voluntary, but may be a prerequisite for using certain of our services. The registration information is used in an SSO solution for authentication and authorization purposes.
When the account is deleted, all personal data that is not subject to a legal obligation to retain data or Article 17 (3) GDPR will be deleted.
Hosting
The SSO solution kw-registry for kwconnect is hosted exclusively on our own servers, so that all registration information remains with us and is only shared with selected services for authentication and authorization purposes.
kwsoft® training
We process the following data, which is shared via the SSO solution to kwconnect, for the purpose of conducting payed E-learning courses as part of the kwsoft® training service:
- First name
- Last name
- Business E-Mail (user name)
The data is processed within the scope of Article 6 (1) lit. c GDPR, among other things, to control access to learning content via a learning management system and access to dedicated and personal training environments as part of the fulfillment of the contract.
Hosting
The Learning Management System (LMS) is hosted as a “Software as a Service” offering by LearnUpon Limited, First Floor Ocean House, Arran Quay, Dublin 7, D07 DHT3, Ireland. The privacy policy of learnoupon unlimited can be viewed here: https://www.learnupon.com/privacy-policy/.
Inquiry by e-mail, telephone or fax
If you contact us by e-mail, telephone or fax, your inquiry including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent.
The processing of this data is based on Art. 6 (1) lit. b GDPR, if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 (1) (f) GDPR).
The data will remain with us until you request us to delete it or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). Mandatory legal provisions – in particular legal retention periods – remain unaffected.
8. Analysis tools
Matomo
This website uses the open source web analytics service Matomo. Matomo uses technologies that enable cross-page recognition of the user to analyze user behavior (e.g. cookies or device fingerprinting). The information collected by Matomo about the use of this website is stored on our server. The IP address is anonymized before storage.
With the help of Matomo, we are able to collect and analyze data about the use of our website by website visitors. This allows us to find out, among other things, when which page views were made and from which region they come. We also collect various log files (e.g. IP address, referrer, browsers and operating systems used) and can measure whether our website visitors perform certain actions (e.g. clicks, purchases, etc.).
The use of this analysis tool is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the anonymized analysis of user behavior in order to optimize both its website and its advertising. Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) as defined by the TDDDG. The consent can be revoked at any time.
IP anonymization
We use IP anonymization for the analysis with Matomo. In this case, your IP address is shortened before analysis so that it can no longer be clearly assigned to you.
Hosting
We host Matomo exclusively on our own servers, so that all analysis data remains with us and is not passed on.
9. Plugins and tools
Font Awesone (local hosting)
This site uses Font Awesome for consistent font rendering. Font Awesome is installed locally. A connection to servers of Fonticons, Inc. does not take place.
For more information about Font Awesome, please see the Font Awesome privacy policy at: https://fontawesome.com/privacy.
Social Media buttons
We have integrated social media buttons from Instagram, Twitter, Xing, Facebook, and LinkedIn on our website. These buttons are links (so-called two-click solution).
Only when you decide to share a post via the corresponding button and click on it, data is transmitted to the operator of the respective social media service.
We recommend that you read the privacy policy of the respective social media service you want to use beforehand, so that you are informed about the purpose and scope of the data collection and the further processing and use of the data, as well as your rights and setting options in this regard to protect your privacy.
You can find those here:
10. Applicant data
Handling of applicant data
Handling of applicant data https://kwsoft.de/unternehmen/karriere/ your online application will be forwarded there directly to the HR department via an encrypted connection and will, of course, be treated confidentially.
In the following, we inform you about the scope, purpose and use of your personal data collected as part of the application process. We assure you that the collection, processing and use of your data will be carried out in accordance with applicable data protection law and all other statutory provisions and that your data will be treated in strict confidence.
Scope and purpose of data collection
If you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes taken during interviews, etc.) to the extent that this is necessary to decide on the establishment of an employment relationship. The legal basis for this is § 26 BDSG (initiation of an employment relationship). Your personal data will only be passed on within our company to persons who are involved in processing your application.
If the application is successful, the personal data submitted by you will be stored and further processed in our data processing systems on the basis of Section 26 BDSG for the purpose of implementing the employment relationship, if this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfillment of the rights and obligations of the employee interest representation resulting from a law.
There will be no processing of your application data beyond the described use.
Retention period of data
If we are unable to make you a job offer, if you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted for up to 6 months from the end of the application process (rejection or withdrawal of the application) on the basis of our legitimate interests (Art. 6 (1) f GDPR). The data will then be deleted and the physical application documents destroyed. This storage serves in particular as evidence in the event of a legal dispute. The stated purpose also constitutes the legitimate interest in the storage and processing. If it is evident that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will not be deleted until the purpose for continued storage no longer applies.
Longer storage may also take place if you have given your corresponding consent (Art. 6 (1) a GDPR) or if legal storage obligations prevent deletion.
Inclusion in the applicant pool
If we do not make you a job offer, it may be possible to include you in our applicant pool. In the event of inclusion, all documents and details from the application will be transferred to the applicant pool in order to contact you in the event of suitable vacancies.
Inclusion in the applicant pool is based exclusively on your express consent (Art. 6 para. 1 lit. a GDPR). The provision of consent is voluntary and is not related to the current application process. The data subject may revoke his/her consent at any time. In this case, the data from the applicant pool will be irrevocably deleted, unless there are legal reasons for retention.
The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.
11. Data security
We have taken extensive technical and operational precautions to protect your data from accidental or intentional manipulation, loss, destruction or access by unauthorized persons. Our security procedures are regularly reviewed and adapted to technological progress.
SSL or TLS Verschlüsselung
This website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
12. Changes of the privacy policy
This privacy policy will be adapted continuously in the course of further development of the Internet or our offer. We will announce any changes on this page in good time. In order to be informed about the current status of our data usage regulations, this page should be called up regularly.